Documentary proof of work experience

In order to assess your work experience for your application, we always require the information listed below for each work experience. You must provide (supporting) documents to prove these details with your application.
 

• Job title: the role for which you were hired;
• Start and end date: the date when you started the job, and where applicable, the date on which it ended;
• Hours worked: the number of hours that you worked in that job;
• Seniority of the job: whether your duties matched your education level;
• Duties: what work you carried out, and in particular, work that matched your area of professional expertise.

Suggested documents for each type of information

The documents listed below are examples of where you can generally find the requested information. In some cases, all the information will be included in a single document, while in others you might need to send separate documentation for each type of information. You may choose for yourself what document(s) to submit.

Job title

This information is often found in:

• an employment contract or appointment decision, including any subsequent amendments to the job title where applicable;
• a payslip showing your job title;
• a statement from your employer.

Start and end dates

This information is often found in:

• an employment contract or appointment decision, including any subsequent amendments to the job title where applicable;
• a final payslip that also shows the date when your employment started;
• a statement from your employer.

Hours worked

Regular hours

This information is often found in:

• an employment contract or appointment decision, including any subsequent amendments to the job title where applicable;
• a payslip showing your contractual working hours;
• a statement from your employer;
• a statement from an accountant or an accounting firm, if you carried out the work in a self-employed capacity.

Zero-hours contract / ad hoc work

This information is often found in:

• all payslips for the period in question, showing the number of hours worked each month. If the final payslip for the year (e.g. for December) shows the total number of hours worked, you only need to send the final payslips for each year;
• the annual income statements for that particular job;
• a statement from your employer;
• a statement of treatments claimed from the health insurer/medical invoicing service, printed out from a medical bookkeeping software system. If you cannot print these statements directly, you may also submit a screenshot or another alternative.

Seniority of the job

This information is often found in:

• an official job description;
• a statement in which your employer confirms what your duties were.

Duties

This information is often found in:

• an official job description;
• a statement in which your employer confirms what your duties were;
• a statement from an accountant or an accounting firm, if you carried out the work in a self-employed capacity.

Requirements for professional experience in other countries

Jobs outside the Netherlands only count towards your professional experience if you were officially registered in the country where you worked. As evidence of your registration, you must provide a Certificate of Current Professional Status (CCPS) from the competent authority in that country. Among other details, a CCPS states that you were registered during the time that you worked there, and that you are not subject to any restrictions regarding your fitness to practise.

Visit the section on ‘Professional experience in other countries’ to find out more. That page includes a description of the requirements for the CCPS and a list of the competent foreign authorities that are registered in our systems. It also explains what to do if you are unable to obtain a CCPS from a country where you worked.

Requirements for the submitted documents

• Documents such as a CCPS, a statement from your employer or a statement from your accountant must be signed. The version that you submit must be the original or a certified copy.
• Other documentation such as payslips, job descriptions issued by your employer, printouts from a medical bookkeeping software system or contracts, may be submitted as standard copies. However, if the authenticity of a copy is queried, you may also be asked to submit the original.
• All documents that you submit must have originally been drawn up in Dutch, English, German or French. Documents in any other language must be translated by a sworn translator. Copies of translations must be original, authenticated copies.
• Statements and documents that you have prepared yourself are not acceptable as documentation (e.g. copies of your day planner, statements that you have signed yourself, or statements from your own personal accounts and records).
• Statements from anyone placed below you in the organisation’s hierarchy are similarly not acceptable as documentation.

Important

• If you submit large volumes of documentation, or if your documentation is not clearly organised, this could cause delays in your application. Give each document a logical name and title. Do not include any documents that have no bearing on the information requested.
• Your documents must never contain any personal data of patients, colleagues or other persons: we are not permitted to use documents containing such information or to keep them on file, so any such personal data that they contain must be redacted.
• The documents that you submit will only appear in your personal file. They will not be shared with third parties.