Documentary proof of work experience

In order to assess your work experience for your application, we always require the information listed below for each work experience. You must provide (supporting) documents to prove these details with your application.
 

• Job title: the role for which you were hired;
• Start and end date: the date when you started the job, and where applicable, the date on which it ended;
• Hours worked: the number of hours that you worked in that job;
• At what level (of education) your activities were carried out (explanation below).
• Duties: what work you carried out, and in particular, work that matched your area of professional expertise.

Explanation of level of work

Because the work of some professions is not carried out at the same level in all (EU) countries, it is important that you clearly show what the content of your work was. This makes it possible to assess whether the level of your work was (at least) equal to the level of Dutch training and job performance.

Possible evidence

Sometimes all the information we need is included in a single document, and sometimes you might need to send separate documentation for each type of information. You can choose which documents you use to demonstrate your activities. Below you will find a number of options:

• a statement from your employer (you can use the model statement from below);
• an official job description;
• an employment contract or appointment decision, including any subsequent amendments to the job title where applicable;
• a payslip showing your job title and/or your contractual working hours;
• a statement from an accountant or an accounting firm, if you carried out the work in a self-employed capacity (you can use the model statement from below);
• the annual income statements for that particular job;
• a statement from an accountant or an accounting firm, if you carried out the work in a self-employed capacity.

Example statements: 

Below are 2 model declarations that you can have completed and signed as evidence. These statements are in Dutch. You can also use these sample statements as an example for a statement drawn up by yourself in English or German. You must have this statement signed by your (former) employer, client or accountant. Make sure that all requested data in the model is also included in this statement.

• Declaration to be completed by employer or client
• Declaration for self-employed professionals to be completed by an accountant/administrator

Don't forget: always send an official job description with these statements.

Requirements for professional experience in other countries

Jobs outside the Netherlands only count towards your professional experience if you were officially registered in the country where you worked. As evidence of your registration, you must provide a Certificate of Current Professional Status (CCPS) from the competent authority in that country. Among other details, a CCPS states that you were registered during the time that you worked there, and that you are not subject to any restrictions regarding your fitness to practise.

Visit the section on ‘Professional experience in other countries’ to find out more. That page includes a description of the requirements for the CCPS and a list of the competent foreign authorities that are registered in our systems. It also explains what to do if you are unable to obtain a CCPS from a country where you worked.

Requirements for the submitted documents

• Documents such as a CCPS, a statement from your employer or a statement from your accountant must be signed. The version that you submit must be the original or a certified copy.
• Other documentation such as payslips, job descriptions issued by your employer, printouts from a medical bookkeeping software system or contracts, may be submitted as standard copies. However, if the authenticity of a copy is queried, you may also be asked to submit the original.
• Documents in any other language then Dutch, English, German or Frenc must be translated by a sworn translator. Copies of translations must be original, authenticated copies.
• Statements and documents that you have prepared yourself are not acceptable as documentation (e.g. copies of your day planner, statements that you have signed yourself, or statements from your own personal accounts and records).
• Statements from anyone placed below you in the organisation’s hierarchy are similarly not acceptable as documentation.

Important

• If you submit large volumes of documentation, or if your documentation is not clearly organised, this could cause delays in your application. Give each document a logical name and title. Do not include any documents that have no bearing on the information requested.
• If your documents contain any personal data of patients, colleagues or other persons, you must redact them. 
• The documents that you submit will only appear in your personal file. They will not be shared with third parties.